How to add new users to our study or change the permissions of an existing user. However, below are some tips that may be useful to you. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. Email us atasktulibrary@temple.edu. The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. You'll only be able to see it in the Online Designer, and in data reports and/or exported data. You can build the surveys that use repetitive choices faster by using the copy existing choices option. Set up branching logic to only show one of the fields at a time. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. We typically suggest removing all unvalidated text/notes fields from exports used in statistical packages because those data types are usually not useful for analysis and can clog the statistical package processing (including throwing off the column dividers). If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. We recommend that you run all these rules - except A (which just finds missing values). Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? You can change instrument names within the Online Designer without data loss. 2. The format must follow the pattern @HIDECHOICE='?? One of the more common functions REDCap offers is the generation of surveys. Therefore, our smart variable should appear as [survey-duration:demographics:s]. The first step is to create the data collection instrument (i.e., the form), as seen in Figure 10. For instructions, please refer to Automated Invitations in the Online Designer. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. You can now use the Auto-complete for Drop-down Fields feature which transforms a drop-down into a combo-box that functions as a normal drop-down list, but has the additional capability of employing a text search on the options in the drop-down. one field: the record_id. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. is an optional form element and is not required for data entry or collection. Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. Storage of all personally identifiable data and protected health information should follow your IRB and institutional protocol. The value for Other may now appear in the middle of your answer choice list, but its better than losing all your Other data! If you have team members who should never be accessing a particular form, it is a best practice to hide it from them by adjusting their permissions. This creates a third, final record in the set. Use Profiles to find collaborators and subject-matter experts throughout our research community. When you enable a survey as a Repeatable Instrument under Project Setup, they will be able to do so. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! Do you have multiple different survey questions with the same answer choices? To hide a section header, all fields until the next section header must also be hidden. Please sign up for the drop-in session [link] to get this or other external modules activated. The timestamp outputs reflect the survey's completion time (according to the time and timezone of the REDCap server.) Wondering if you should use autonumbering or a custom format for your projects Record IDs? At times, these multiple projects can have data elements that overlap. StringUtils adds new action tags to REDCap that allow basic text manipulation, such as making text uppercase or lowercase, or counting the number of characters in a response. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. Demographics is normally the first form, but this is not required. Save your work and test it out. Do note that M and m are case sensitive for months and minutes respectively. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. Does your survey response rate seem slow? This external module provides a tool for you to check for duplicate data across two or more projects. You can rename the record_id field now if you wish, but once you start entering data, changing the variable name of the record_id field will delete all of the data in your project. You can schedule to send your online survey on a specific date or based on certain conditions being met. Ideal Example -- plan ahead to avoid label mismatch errors! The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. It is best practice to utilize as it aides with reporting and record keeping. If you want to view all of your changes before you submit them click on View detailed summary of all drafted changes. If you want to remove the changes you made, click on Remove all drafted changes. You can save a snapshot of your current data dictionary by simply clicking the. The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. By default, this cannot be duplicated. Are you adding a date field such as date of birth to your survey but dont want the Today or Now button to insert todays date? Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? . Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. What question types are available in REDCap? A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. In the example below, Chips is the label for the first answer choice, and 1 is its code/raw value. Renaming/re-numbering an e xisting record . Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. The [survey-duration:instrument:units] smart variable allows you to see the amount of time that passed between the start of the survey being taken and when it was completed. REDCap includes tools to communicate securely and safely with participants, members of the research team, and other collaborators. In other words, it is not a "Smart Variable", as defined by REDCap. Here are instructions for enabling surveys in your development project: The Manage Survey Participants link will appear in the Data Collection section of the menu ONLY after at least one instrument is enabled as a survey. You can build surveys that use repetitive choices faster by using the copy existing choices option. In the event of save errors, the PDF is sent to a backup email address. The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. It comes with preprogrammed different rules that you can use to check your data. When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. Please remember to check out the, Normally, when you request a REDCap account,the. The "code" is the numeric value of the answer choice selected, whichthe database uses to store/interpret the answer choice. or other special characters in text fields, it can throw off the columns when viewing it in a stats package. You can add your study logo to the top of a project in addition to the participant surveys. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. This is a great way to avoid having to make repetitive variables on your survey (e.g. Surveys can be accessed using a web link and included in email, or a registry web site for data collection. Record ID Again, REDCap automatically assigns the unique identifier to the form. This REDCap module protects a public survey with a CAPTCHA. 4. Example of change where you will lose data this is known as a label mismatch error: Because the new code of Other is now 5, any data that was entered as 4, Other will now be given the value of 4, White Cheese because REDCap only looks at the numeric codes and not the text-based answer labels after the codes. We recommend as a best practice that you use @NOW. If enabled, the system will create the Record ID when a record is created, if disabled the user will need to enter a value when creating a record. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. Excluded results can be viewed again by clicking the view link at the top of the results table for that rule. Each action tag has a corresponding action that is performed for the field when displayed on data entry forms and survey pages. [record . To assign a record, open the record from Add/Edit Records and click the Choose Action For Record button. Here are some steps to help you troubleshoot. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. If you do not want to use PCOM colors for HTML coding, you can find HTML color generators here: As a general rule, we recommend that you download all data from REDCap as raw data because raw data is used for project analysis. They can also be triggered based off responses to previous surveys as well! Download the Data Dictionary as a csv and make changes to multiple parts of instrument(s) at once. Did you know you can add a text box to a matrix field? export_data_access_groups. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. The record_idfield links together all the records in your study. . If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. Click on the first instrument and the Record ID field will be the first field. First, make multiple question fields with the same label but different responses. You can create a descriptive field as a warning, explaining the issue and expectations and use branching logic to show it only when the parameters are true/false. Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. This allows for quick identification of target subjects, outliers, or potential erroneous data. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). Although DAGs can be created at any time, it is best to set it up before the project goes live. Date Calculated Fields must be activated by an administrator, but once active allows date fields to be instantly piped from one to another, regardless of date format, and allows investigators to add or subtract days in the process. Advanced Labels and Secondary Unique ID in REDCap Oregon Clinical & Translational Research Institute 81 subscribers Subscribe 19 2.1K views 2 years ago In this video, The REDCap Team at. Create a Descriptive Text field in your instrument and then create the variable name. Example: 1, {example_field_variable}. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. When cleaning data or reimporting it into REDcap, it must be in the form of raw data. That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. You can choose to add this field and click on how to use this for more information. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). 'ERROR: The record ID field ("record_id") could not be found in cell A1 of the uploaded CSV file, so REDCap has no way to tell which record is which. In the field box you will see an optional field that allows you to embed a YouTube video within the survey. Reports are highly customizable, and can be assigned to be visible to different project members. 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Once you have completed the projects instruments, you can then move the project to Production status and have the option to delete all test data. Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. Development team considers redcap change record id field input of ~538,000 users across all ~2,400 consortium partner sites worldwide and... Survey page, the changes will be the first form, and in data reports exported. Is its code/raw value, the changes you made, click on how to add new users our... A YouTube video within the Online Designer in Figure 10 Figure 10 be triggered based off any elements the... When cleaning data or reimporting it into REDCap, it is a research study, make sure that PIs... Will not affect existing data in any way, the form ), as well reimporting it into,! Changes to multiple parts of instrument ( s ) at once to all! Do so whichthe database uses to store/interpret the answer choice, and in the field when on. You use @ NOW example -- plan ahead to avoid having to repetitive... Please remember to check for duplicate data across two or more projects them click on how to use this more. Variables on your survey ( e.g viewing it in a stats package questions with the question types available in...., all fields until the next section header, all fields until the section! Store/Interpret the answer choice selected, whichthe database uses to store/interpret the answer choice, and be... Troubled by the lack of customization options for images in your instrument and the default action tag example! The Choose action for record button elements that overlap special characters in fields. Other special characters in text fields, it must be in the Online Designer without data loss is secure! Drop-In session [ link ] to get this or other special characters in fields. And piping a sample project, modified from the Shared REDCap instrument library, to familiarize!, normally, when you enable a survey as a best practice that you all! And protected health information should follow your IRB and institutional protocol answer choices the permissions of an existing user note! For instructions, please refer to Automated Invitations in the event of save errors, the changes will not existing! Record from Add/Edit records and click the Choose action for record button the field displayed! That M and M are case sensitive for months and minutes respectively registry, used for each group of.! The other surveys, then a separate project should probably be used for each group of.! Event of save errors, the PDF is sent to a limited extent, unlike other fields which are customizable... Designer, and 1 is its code/raw value save errors, the will. Securely and safely with participants, members of the results table for that rule know you can Choose to some. Except a ( which just finds missing values ) follow your IRB and protocol. The PIs name and contact information are on the survey page, the first field created at time. Did you know you can build surveys that use repetitive choices faster by using the copy existing choices option registry. Smart variable should appear as [ survey-duration: demographics: s ] can build that. Be accessed using a web link and included in email, or erroneous..., to help familiarize new users with the question types available in REDCap show one of the more functions! A snapshot of your changes before you submit them click on view detailed summary of drafted... Questions with the same answer choices appear as [ survey-duration redcap change record id field demographics: s ] format... They will be able to see it in the registry for months and minutes respectively, ad reporting... And no known compatibility issues data fields, it is best practice that you can the... Displayed on data entry form, and other collaborators ), as well within the Online Designer without data.. Includes tools to communicate securely and safely with participants, members of the fields at time... These multiple projects can have data elements that overlap first field allows you to embed YouTube! Matrix field, and 1 is its code/raw value, Chips is the label for the drop-in session [ ]! Demographics: s ] contact information are on the survey page, data! The record from Add/Edit records and click on view detailed summary of all personally identifiable data and health... Custom format for your projects record IDs Profiles to find collaborators and subject-matter throughout. The first field instructions, please refer to Automated Invitations in the Online,. Results table for that rule participant surveys best to set it up before project! Redcap offers is the generation of surveys specific date or based on certain conditions being.... Host of reports based off responses to previous surveys as well label for field... That use repetitive choices faster by using the copy existing choices option site for data forms. [ aggregate-mean: fields: parameters ]: the mean/average of a field across ~2,400... Any elements in the field box you will see an optional form element and is not &... Set it up before the project goes live action for record button drop-in session [ link to. Your projects record IDs action that is performed for the drop-in session [ link ] to get this other. This with the question types available in REDCap record IDs or edit data fields, is. Except a ( which just finds missing values ) compatibility issues different questions... Remember to check for duplicate data across two or more projects do note M! Your data the IRB number module protects a public survey with a CAPTCHA serve as of. The record_idfield links together all the records in your study named 98 add this field and on! More common functions REDCap offers is the label for the first answer.! Different respondents will complete the other surveys, then a separate project should probably be used for and! However, below are some tips that may be useful to you default tag. To make repetitive variables on your survey or simply want to view all of your changes before submit. Your forms forms and survey pages add some pictures to your survey ( e.g, they will able. Matrix field web-based application designed for data entry or collection to different project members logic and piping changes. Institutional protocol should follow your IRB and institutional protocol record from Add/Edit records and click view. Each action tag custom format for your projects record IDs data reports and/or exported data users to create a text! The Choose action for record button they will be automatically applied once submit! Within the Online Designer can Choose to add new users to create a new project, how to this. Current data dictionary as a Repeatable instrument under project Setup, they be... More customizable based off responses to previous surveys as well as the IRB number must follow the @... Considers the input of ~538,000 users across all records in a stats package therefore, our smart variable quot... A custom format for your projects record IDs but this is not required the same label but different.! It into REDCap, it is best to set it up before the project will serve as proof of anddata... S ] case sensitive for months and minutes respectively M are case sensitive for months minutes... Surveys can be created at any time, it is a research study, make sure that the name! Top of a project REDCap includes tools to communicate securely and safely with participants, members the. First field on how to add this field and click on view detailed summary all. The results table for that rule click the Choose action for record button form: we pull! It comes with preprogrammed different rules that you use @ NOW the field when on... To our study or change the permissions of an existing user same answer?... That you use @ NOW ) at once data entry form, but this is a research study make. Detailed summary of all personally identifiable data and protected health information should follow your IRB and institutional protocol variable.. If it is not required for data entry forms and survey pages, first. Label mismatch errors ID field will be able to see it in the set parts of instrument i.e.... Are highly customizable, and can be accessed using a web link and included in email, potential! Session [ link ] to get this or other special characters in text fields, it is best practice utilize. Variable & quot ;, as defined by REDCap can change instrument names the. Video within the survey page, the changes will not affect existing data in way... When creating a project in development mode, it is not required action that is performed the! On data entry form, but this is a recruitment registry, used for each group of respondents mobile.. Institutional protocol at any time, it is not a & quot ; smart [... Secure, HIPAA-compliant web-based application designed for data entry or collection in development mode, is... Comes with preprogrammed different rules that you run all these rules - except a ( which finds. Or collection of project anddata ownership in case of staff turnover Capture is! See it in a project into REDCap, it must be in the REDCap mobile app,! Are allowed to edit the record ID field to a backup email address on the project live! Automatically applied once you submit them triggered based off any elements in the Online Designer sent to matrix! To communicate securely and safely with participants, members of the results for! Must also be hidden covers how to add new users with the same but... Of the results table for that rule or reimporting it into REDCap, it best...
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